One of your responsibilities as a notary public is to keep a record of all your notarial acts. The record, which is often preserved in a permanently bound journal, is important because it gives a succinct and clear account of your notarial acts. What, however, needs to be written down in your permanently bound journal?
The following things need to be noted in your journal, per the New Jersey Notary Public Manual: The notarization’s date, time, and type (oath or affirmation, acknowledgment, jurat, etc.) are all specified in the notarization. 4. The kind of identification used by the signer (such as a driver’s license, passport, etc.) 5. The entire name of the individual whose signature was notarized (5) The name and address of the individual whose signature was notarized (6) The notarial act’s fee (if applicable).
It’s crucial to remember that the journal entry needs to be made just after the notarization, not afterwards. This is done to make sure the data is correct and comprehensive. Additionally, you shouldn’t apply correction fluid or erase the entry if you make a mistake. Instead, mark the error with a single line and then write the fix next to it.
The Secretary of State appoints notaries public in New Jersey. You must submit an application, pay a fee, and pass a background check in order to become a notary public. After being appointed, you can start acting as a notary. In order to notarize a document in New Jersey, you must first confirm the signer’s legitimacy. A legitimate form of identity, such as a passport or driver’s license, must be presented by the signer. The notarial certificate must then be filled out, including the type of notarial act carried out, the date and time of the notarization, as well as your signature and seal.
Yes, keeping a diary of your notarial activities is a requirement in New Jersey for notaries public. The diary must be retained for at least ten years after the final entry and be stored in a permanently bound book. Additionally, notaries must take all necessary precautions to keep the journal safe from theft and illegal access.
In conclusion, a crucial component of your obligations as a notary public in New Jersey is to record the necessary information in your permanently bound journal. By doing this, you are compiling a thorough and succinct record of your notarial actions that can be utilized in the future to confirm the validity of your notarizations.